Aquris is committed to maintaining the confidentiality, integrity, and protection of all information obtained through its consultancy, advisory, implementation, and support activities. Confidentiality plays a key role in maintaining trust, professional integrity, and confidence in the way we deliver our work.
All information received from potential clients, clients, and other interested parties is used only for its intended purpose and handled in line with relevant contractual obligations and legal requirements.
Aquris may access confidential information in verbal, written, or electronic form during the delivery of its services. This includes, but is not limited to, documentation, project records, operational and organizational information, personal data, assessments, and gap analysis outputs. Appropriate administrative, technical, and physical controls are implemented to protect information from unauthorized access, misuse, alteration, loss, or accidental deletion.
Confidential information is accessible only to individuals with approved authorization and only to the extent necessary for their role.
Aquris is committed to ensuring that all employees, consultants, technical experts, contractors, and outsourced service providers acting on its behalf operate with confidentiality, impartiality, and independence, and appropriately manage any conflicts of interest.
Confidential information obtained through association with Aquris may be used or disclosed by personnel only for legitimate work-related purposes and in compliance with applicable laws, regulations, and internal controls.
Particular care is taken to safeguard information that:
· Could provide competitive advantage if improperly disclosed
· May cause reputational, operational, or commercial harm to a client or third party
· Is received under explicit or implicit confidentiality obligations
· Originates from third parties or regulatory bodies
For the purpose of this policy, confidential information includes all personal, sensitive, proprietary, or identifiable information relating to individuals or organizations obtained through Aquris’ professional consultancy and advisory activities.
All records related to clients, consultancy projects, advisory engagements, and supporting activities are securely maintained. Records are protected against unauthorized access, accidental disclosure, loss, or damage, and are retained and disposed of in accordance with defined retention and secure disposal practices.
Aquris does not disclose confidential information without the prior knowledge or consent of the client, except where disclosure is:
· Required by law or regulation
· Mandated by accreditation bodies or regulatory authorities
· Necessary to address a serious risk to individuals, organizations, or the public
Where disclosure is necessary, information shared is restricted to what is essential and released only to authorized recipients.
This policy may be updated from time to time to reflect changes in organizational practices, legal requirements, or operational needs. Where applicable, the most current version will be made available through appropriate channels.
